Class Library Workflow Management & Production Timelines

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  • Title:Workflow Management & Production Timelines
  • Category:Planning & Logistics
  • Level:All
  • Instructor:Rick Moelis
  • Length:27 min
  • Posted:1/13/2011
  • CMP Domain:B: Project Management
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In the business of event management it is critical that timelines are established amongst the planning team, the clients, the suppliers, and the venue. Adherence to these deadlines is paramount to a successful program.

This presentation will outline various ways for you to effectively manage expectations for all of the key players involved in the production of your program. I will be giving specific examples of production timelines, onsite staff guides, meeting agendas and minutes, weekly updates for clients, and giving general advice on how to avoid common pitfalls you may experience in your planning process.

Filmed on location at Sentry Centers 730 Third Avenue.

ILEA Approved ContentThis course is ILEA Approved with content that is alligned with the International Live Events Association's Core Curriculum. ILEA Approved is the international education standard selected for creative event professionals and has been developed to recognize specific content that has significance for the global creative events industry. Click Here to learn more about ILEA.

ILEA Core Curriculum Key Competencies Category for this course / content: 
Event Planning 

Learning Outcomes

    1. Be able to identify and understand keys to creating & managing different types of production timelines, including Chronological format and Chart format.
    2. Understand how to effectively communicate with your clients/suppliers/venues in order to keep everyone on task and meet deliverable dates.
    3. Be able to identify how your on-site documentation is different from your planning timeline, including a detailed review of one-day and multi-day on-site guides.
    4. Be able to common mistakes to avoid when managing a program, and how to mitigate risk when it comes to missing deadlines.

Table of Contents

Watch the Full Class
Workflow Management & Production Timelines: Full Class Video 26:48
Workflow Management & Production Schedules
The Basics: Who, What & Why 6:04
Different Types of Production Timelines 3:42
Managing Your Timeline 4:53
The On Site Guide 8:25
Common Pitfalls to Avoid 5:03
Downloads (documents referenced in this class)
Chronological Timeline
Chart Timeline
Event Snapshot (Single Day Event)
Event Snapshot / Show Flow (Multiple Day Large Event)
PDF of Slides from This Class
Videos of Other Planners: How Do You Manage Your Team?
Haley Carlson, Events & Sponsorship Manager of Tribune Media Group 3:00

The Certified Meeting Professional (CMP) is a certification offered by the Convention Industry Council (CIC), an umbrella group comprised of 30 organizations. As part of the application process for the CMP, candidates are required to log a minimum of 25 Clock Hours of approved education. If you see the CMP designation next to a given class on this site, it indicates that class has been approved by the CIC to count toward that educational requirement, for the designated number of clock hours. For more information go to

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© The Event Leadership Institute 2011. All rights reserved.

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