Class Library Technical Meeting & Event Production

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  • Title:Technical Meeting & Event Production
  • Category:Technical Production
  • Level:Intermediate
  • Instructor:Brandt Krueger
  • Length:8 hours
  • Posted:8/20/2013
  • CMP Domain:G: Meeting or Event Design
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Do you know how many lumens your projector should be? Or whether your lighting vendor is correct in using PAR fixtures instead of Lekos to light the podium? Regardless of your experience level, if your audio visual proposal looks like a foreign language to you, you're not alone.  This course will empower you to understand what kind of gear, staff, and set up your event actually needs to function properly, look right, and be cost-effective.

SYLLABUS:  The Table of Contents on the right side of this page provides a full syllabus for this course.

DATES/TIMES: This 4 week online course will run from November 5 - November 26, though the course will remain open until December 17, to allow participants to catch up if they were unavailable for any portion of the course (hey, we know planners are busy in the fall). New lessons will be released each Tuesday at 7:00 pm EST, and can be viewed at any time thereafter.

HOW THE COURSE WORKS: Participants will log into our private Learning Management System, where each week approximately 2 hours of new lesson content will be released. Lesson content will usually be in video format, broken into digestible chapters of approximately 5-10 minutes each, and may be supplemented with PDFs or links to external articles. The lessons may be viewed at any time once they are released, and you can complete the lesson videos at your own pace.  Short quizzes and assignments may be given to help reinforce learning outcomes. 

INSTRUCTOR 'OFFICE HOURS': The instructor will be available to answer questions and provide feedback at set times each week, currently scheduled on Thursdays from 4-5 pm CST. Outside of those hours, the instructor will make every effort to respond to emails within two business days.  (Keep in mind our instructors are subject matter experts who are actively working on events.)

EARN YOUR CREDENTIAL: Students who complete this course and pass a final exam will earn a Certificate from the Event Leadership Institute for Technical Meeting & Event Production. In addition, this course offers a total of 9 CMP clock hours. For details on the specific CMP domains or categories where hours are available, please contact

REGISTRATION: This course is NOT included in monthly or annual subscriptions, and requires separate registration, though active members will benefit from 20% off the enrollment fee. Enrollment is $325 before October 22nd, and $395 thereafter. Eventbrite - Technical Meeting & Event Production

The Event Leadership Institute stands behind all of its content.  If you feel you didn't learn what you expected to in this course, just let us know within 30 days of the final lesson and we'll give you a full refund.

COURSE PREVIEW: The instructor will provide a live preview of the course, and address any questions, in a free webinar on October 1 at 7:00 pm EST.  To register for this webinar, click here.

TESTIMONIALS: "ELI has moved to the forefront of online learning for the event industry, and has created THE standard of education provision in both level of content and accessibility to students." Kevin White | President-Elect, ISES International, Adjunct Professor, NYU

"Learning and mastering audio visual and other technical event elements has been absolutely instrumental in my career growth, from office manager to co-owner of my own firm.  It helped separate me from my peers and gave me the ability to take on more complex projects." Lizz Torgovnick | Managing Director, Sequence

"A knowledge of  audio visual and lighting is critical to event producers as these elements highlight content, help to create an immersive environment and set the tempo and attitude of the overall event." Gary Pagano | Senior Director, Viacom Special Events

"I  was already incredibly impressed by Brandt's course, the wealth of information presented in the most captivating, engaging manner but you've managed  to raise the bar even higher with the human factor." Julia Angel | Event Specialist,


Learning Outcomes

    1. Gain a detailed understanding of all audio visual and lighting elements involved in producing most meetings and events.
    2. Determine all the given sound and visual inputs required for most events, and how those needs need to be addressed from a technical standpoint.
    3. Gain a thorough understanding of how to work with speakers in preparing presentation decks for an event.
    4. Identify criteria for selecting the right venue and vendor(s) for your event, from a technical production vantage point.

Table of Contents

A Non-Technical Approach to Thinking About Audio Visual
Visual Content
Laptop-Based Presentations (Powerpoint, Keynote, Prezi)
Tablet-Based Presentations: Whiteboarding Apps, Powerpoint, Prezi, Keynote
Online Websites
Connector Cables, PC vs. Mac
Video Playback: Presentation Pro / Embedded Content
Internet Access: How to Handle, When to Avoid
Combining Decks: Why, When & How
Projection & Display Options
Projectors: Understanding Lumens & Lenses
Projectors: DLP vs. LCD
Projectors: Rear vs. Front Screen Projection
Projectors: Configuring Backups
Projectors: Screens & Dress Kits
Projection Mapping
Flat Screen Displays: LCD vs. Plasma vs. LED
Flat Screen Displays: Configuration Issues
Choosing A Display that's Best for Your Content & Venue
Minimum Screen Size You Need
Who Runs the Gear
Understanding Input Sources: Counting All the Things That Need to Be Heard
Anatomy of A Sound System: Inputs, Mixers, Outputs, Amps & Speakers
Microphone Types & Uses: Handheld, Lavalier, etc.
Wireless vs. Wired Mics: Factors to Consider
Speakers: Types, Placement Options & Acoustic Facotrs
Who Runs the Gear
How Mics are Switched from One Presenter to Another
How the Audio Tech Sets Sound Levels
If A Presenter Has Sound Built Into A Slide
Understanding What Needs To Be Lit: Functional vs. Decorative Elements
Spotlights vs. Washes, & Other Types of Lighting Used
How & Why to Set Different Lighting 'Looks'
LEDs, Pars, Lekos, Gels, Gobos & Other Lighting Instruments
Gear Placement: Ground Supported vs. Flown
Knowing Where to Locate the Lighting Booth
Understanding Where Lighting Fits in Scheduling A Set Up
Staging & Logistics
Analyizing What's Happening On Stage, & How That Influences Set/Stage Design Needs
Different Types of Stage Decking
Determing How Big Your Stage Needs to Be
Determining the Order of Load In & Set Up (Yes There's An Order)
Safety & Aesthetics: Taping Down Wires, Wrapping Poles, Case Storage
Working With Union Labor
Site Selection: What To Look For
Availability of Circuits & Outlets
Evaluating Electrical Needs & Negotiating Fees
Rigging Points
Internet Access: Availability & Fees
Negotiating A/V Needs With Venue
Choosing An A/V Provider
In-House A/V vs. Outside A/V vs. Production Company
Presentation Software
Master Slides: A Planner's Best Friend
Slide Transitions
Contrast & Legibility: Insuring Audience Can Read the Slide
Aspect Ratios: Avoiding the Letter-Box Effect
When (& When Not) To Utilize
How They Work
Preparing Your Presenters for Using Teleprompters
Calling A Show
Who's Who On the Production Team (& Where They'll Be Located)
How Speakers Are Wrangled
Where & How Slides Are Advanced
Confidence Monitors
Using A VOG (Voice Of God)
Communication Systems

The Certified Meeting Professional (CMP) is a certification offered by the Convention Industry Council (CIC), an umbrella group comprised of 30 organizations. As part of the application process for the CMP, candidates are required to log a minimum of 25 Clock Hours of approved education. If you see the CMP designation next to a given class on this site, it indicates that class has been approved by the CIC to count toward that educational requirement, for the designated number of clock hours. For more information go to

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