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Website harvard Harvard University

Division of Continuing Education


Job Code: 403134 Coordinator I

Duties & Responsibilities

Reporting to the Associate Registrar for Academic Administration and Courses, responsible for building and maintaining over 1500 Extension/Summer School courses each year in Banner Student Information System. Establishes course meeting and examination schedules, and makes classroom assignments. Collaborates closely with the Extension and Summer School Academic Administration offices to insure accuracy and integrity of course data.  Consults and negotiates with faculty and TAs concerning instructional needs.

Serves as a principle source of information on courses for faculty, students, other Harvard University schedulers and building managers, and media services.  Works closely with Division of Continuing Education (DCE) staff on space and technology needs for DCE events and special courses. Responsible for maintaining data on extensive shared FAS instructional space and event venues. Provides general support to the Registrar’s Office team as needed. Occasional weekend and evening overtime required.

Basic Qualifications

  • High School degree or equivalent.
  • Three plus years of administrative experience.  Education beyond high school may count towards experience.
  • Experience using a variety of computer software.

Additional Qualifications

  • BA preferred with a minimum of three years of scheduling and/or event experience preferred.
  • Project management experience a plus.  Ability to prioritize work and follow through on multiple, concurrent projects in an environment with multiple and conflicting interests. Attention to detail and accuracy under deadlines essential.
  • Demonstrated proficiency with oral and written skills for communicating thoroughly, accurately, and with tact and diplomacy with a wide variety of constituents.
  • Ability to handle complex and confidential information with discretion.
  • Experience using relational databases and a solid working knowledge of computer software and electronic communication tools used in an office environment.
  • Experience working in an academic environment, especially working with faculty, staff, and students, highly desirable.
  • Experience working with Banner, EMS, and FilemakerPro helpful.
  • Experience applying good judgment, and maintaining composure in the face of unanticipated interruptions.
  • Ability to work both independently with minimal supervision, and as part of a team.

Additional Information

The Division of Continuing Education (DCE) comprises several entities including the Harvard Extension School, the Harvard Summer School, the Harvard Professional Development Programs and the Harvard Institute for Learning in Retirement. For more than a century, Harvard Extension School has made Harvard faculty and teaching accessible to a diverse community of local, national, and international students. Harvard Extension School enrolls approximately 13,000 students per year in approximately 65 liberal arts and professional fields. More than 650 open enrollments online and classroom courses are offered at affordable prices to our communities across the world.  Harvard Summer School offers approximately 300 courses on the Harvard Campus to 6,000 secondary school, college and adult learners and more than 30 international study abroad programs for up to 600 students each summer. The Division also includes the Harvard Institute for Learning in Retirement with approximately 550 active members and Harvard Professional Development Programs offering about 60 two-day, noncredit courses annually.

All formal offers will be made by FAS Human Resources.

Harvard offers an outstanding benefits package including:

Time Off: 3 – 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Job Function
General Administration

USA – MA – Cambridge

Division of Continuing Education

Time Status

55 – Hvd Union Cler & Tech Workers

Pre-Employment Screening

35 hours per week

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Tagged as: education, event coordinator

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