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Maryville University

Maryville University is seeking a Campus Event Manager reporting to the Executive Director of Campus Events. This individual will manage various campus events from start to finish including set up, audio visual, food and beverage, security, parking, etc. They will also manage the use of campus space for departmental meetings and events. The successful candidate must be committed to fostering a welcoming environment for a diverse population of students, faculty, staff, and visitors.

Primary Job Function
Coordinate and execute assigned campus events; to include catering, set up, audio visual, branding, security, etc.
Maintain the campus events calendar
Participate in all communication between facilities, catering and event contacts to ensure a high degree of excellence in all University events
Coordinate and monitor event timelines and ensure deadlines are met
Review and answer all phone and electronic communications related to internal and external events
Manage all contractual, insurance and risk management documentation
Facilitate events on-site, ensuring events are cost effective and in accordance with goals and objectives, maintain relationships with attendees and resolve or manage the resolution of major problems and issues that may arise
Complete any projects assigned by the Executive Director of Campus Events
Commitment to innovation, eagerness to share ideas on how to improve services and event quality
Ability to work flexible hours (weekends and nights) based on the demands of campus events

Minimum Qualifications
Bachelor Degree from an accredited institution
Two years of professional experience in event planning (internships accepted)
Proficient in Windows applications, file management, Microsoft Word and Excel and the ability to learn new systems
Proven ability to work calmly under pressure and within a team
Exemplary customer service and interpersonal skills with a high degree of professionalism
Strong organizational skills, accurate, detail and results oriented
Demonstrated ability to plan and execute a variety of events and exceptional project management skills
Excellent communication skills
Ability to maximize use of technology in reserving space and ability to learn and apply emerging technologies
Ability to work collaboratively with co-workers and external constituents

Tagged as: campus events, event manager, university events

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